Job Description
OKLAHOMA BAPTIST UNIVERSITY
Position Description Title: Administrative Assistant for
the
Division of Exercise Science,
Sports & Recreation
Department: Exercise Science, Sports &
Recreation
Purpose: Oklahoma Baptist University is seeking a detail-oriented and organized individual to fill the
role of Administrative Assistant. The Administrative Assistant for the Division of
Exercise Science, Sports & Recreation (ESSR) supports
the Chair and faculty in the administrative operations, function, and procedures of the Division of ESSR. The Administrative
Assistant
also engages students and prospective students regularly and provides a welcoming presence.
Essential
Functions: - Provide administrative support for faculty schedules and maintenance of the calendar for ESSR events and
student advising appointments.
- Assist with travel plans for faculty and students.
- Assist with unit budget reporting,
purchasing, and invoicing.
- Maintain a communication flow with prospective students, assisting with tracking communications and
prospective student appointments for visit.
- Assist the Chair of ESSR with load reporting of full-time and adjunct faculty.
- Coordinate planning, publicity, and promotion of all on-and off-campus events with the ESSR Chair and faculty.
- Assisting
with the facilities management of Noble Complex offices and classrooms, including room use management.
- Assist the ESSR Chair in
managing and administering communications with part-time faculty, including coordination of applications, employment paperwork, key
requests, and securing office space and technology.
- Assist the ESSR chair in coordinating, publishing, and updating class
schedules and locations for each semester.
- Work with the ESSR faculty in ensuring accuracy of the OBU website content
representing the ESSR programs and making updates to the website calendar and webpages.
OBU Mission Statement OBU
transforms lives by equipping students to pursue academic excellence, integrate faith with all areas of knowledge, engage a diverse world,
and live worthy of the high calling of God in Christ.
Expectations for all Employees Oklahoma Baptist University
achieves its mission through a shared commitment to the following expectations. All employees must embrace these expectations and model them
in their behavior.
- Demonstrate commitment to the essentials of the Christian faith.
- Commit to the mission and vision of
Oklahoma Baptist University.
- Treat people with dignity and respect.
- Build relationships on honesty, integrity, and
trust.
- Strive for excellence through teamwork, leadership, and a strong work ethic.
- Manage human and financial
resources wisely and efficiently.
- Assist with updating and maintaining ESSR social media accounts.
- Supervise student
workers as assigned by the appropriate Budget Director.
- Assist the ESSR Chair in training and supervising student workers.
- Meet regularly with the support staff across the Business, Health Science, and
Education areas.
- Meet regularly with
the ESSR faculty to assess needs.
Other Duties: - Oversee the scheduling and coordination of metabolic
test and lab activities.
- Manage lab inventorying, including tracking supplies and equipment.
- Place orders for lab
materials and ensure timely delivery.
- Maintain accurate records of lab usage, test results, and equipment maintenance.
- Assist in preparation and setup of lab equipment for classes, research, and testing.
- Ensure compliance with safety protocols and
proper handling of lab equipment.
Optional Advanced Responsibilities: For candidates who hold a Certified Strength and
Conditioning (CSCS) certification or a Personal Training Certification (NSCA-CPT, NASM, or
ACSM).
- Conducting and overseeing
advanced metabolic testing, such as VO2 Max testing,
BodPod assessments, and blood lactate testing.
- Interpreting test
results and providing detailed reports to faculty, staff, and clients.
- Training and supervising students or staff in the proper
use of lab equipment and testing protocols.
- Assisting in the development of exercise protocols and research studies.
Qualifications: - Able to organize, direct, manage, and delegate tasks as needed to ensure completion of
the business of ESSR.
- Self-motivated and able to creatively solve challenges.
- Able to provide clear communication and
patience with all stakeholders, with exceptional follow-up skills for closing communication loops.
- Able to establish and maintain
effective working relationships with others.
- Able to be highly organized and focused with the capacity to be flexible when
priorities suddenly change.
- Possess collaborative work habits with ability to establish collegial relationships, able to
participate actively in a team environment.
- Possess organizational efficiency and attention to detail.
- Able to work
quickly with a high degree of accuracy, and the ability to multi-task
- Able to handle confidential information appropriately.
- Able to adjust priorities based on the needs of the Division.
Education: - Required: High
School diploma or equivalent.
- Preferred: Bachelor's degree.
Experience: - Required: Previous
work experience in a related field.
- Preferred: Administrative experience in an academic setting.
Special
Requirements: * Must be a member of a local evangelical* Christian church.
- Evangelical is a broad term
referring to segment within Christianity which maintains the authority of the Bible and the belief in salvation by faith in Jesus alone.
- Please apply using the link for "Support Staff Applications" on the OBU website at:
OB U Benefits Summary: OBU understands
that our employees are our most valuable assets when fulfilling our mission. We strive to offer an extensive array of benefits and
opportunities for employees to choose from. Full- time employees benefit from the generous OBU provision of premium contributions for
nationwide family-friendly Health and Dental coverages along with free life insurance that includes accidental death and dismemberment equal
to an employee's base salary. OBU provides access to optional employee-paid ancillary benefits like vision, hospitalization, critical
illness, accident, additional employee-paid family life insurance coverages, and education benefits at OBU and other institutions of higher
education. There is generous paid time off that includes annual granted vacation time, accrued sick leave, six annual holidays, and
week-long breaks for
Thanksgiving and Christmas that include energy conservation days. For all employees working at least half-time,
there is an employer matching opportunity for retirement investments in a 403(b)(
9) plan administered by Guide Stone. There are numerous
other perks and opportunities for OBU employees including FREE family membership to the OBU Recreation and Wellness
Center or RAWC,
Global outreach university mission trips, cafeteria discounts, and parking privileges to name a few. For more information about the current
OBU employee benefits and opportunities, please contact the Human Resources staff at HR@okbu.edu .
Job Tags
Full time, Part time, Work experience placement, Work at office, Local area, Flexible hours