Job Description

1. Nursing Care Functions:

• Conduct nursing functions in accordance with current rules, regulations, and guidelines that govern the long-term care/assisted living community, with a primary focus on admissions and care transitions .
• Ensure nursing personnel support safe, timely admissions and onboarding of new residents .
• Coordinate and complete admissions, transfers, and discharges , ensuring accurate and compliant documentation of care and services provided.
• Review incoming referrals and assess resident appropriateness for admission based on clinical needs, services available, and regulatory requirements.
• Lead and participate in the admission process , including room readiness, care setup, and initial clinical coordination.
• Participate in the orientation of new residents/family members to ensure a smooth transition into the community.
• Collaborate with healthcare providers and interdisciplinary team members to establish initial care needs upon admission .
• Utilize nursing personnel based on resident acuity and admission needs.

2. Communication/Documentation Functions:

• Review and respond to incoming referrals from hospitals and community partners in a timely manner.
• Communicate with referral sources, families, and internal teams to coordinate admissions and care transitions .
• Complete pre-admission assessments and initial nursing evaluations to support safe placement decisions.
• Develop or assist in creating interim care plans/service plans upon admission .
• Ensure all admission documentation is accurate, complete, and compliant with regulatory standards.
• Collaborate with DON, therapy, and admissions teams to optimize census and clinical appropriateness of admissions .
• Provide clear and timely communication regarding admission status, resident needs, and bed availability.
• Ensure new admissions are communicated to nursing staff and that care needs are clearly outlined prior to arrival.
• Greet and support newly admitted residents and families, ensuring a positive first impression and experience .
• Notify healthcare providers and appropriate parties of admission status and any significant changes.
• Continue to support interdisciplinary team communication regarding newly admitted residents and care progression.

3. Medication Administration Functions:

• Prepare and administer medications as ordered, with attention to new admissions and medication reconciliation .
• Complete medication reconciliation upon admission to ensure accuracy and continuity of care.
• Ensure medications, supplies, and equipment are ready and available for incoming residents.
• Review MARs for accuracy following admissions and transitions.

4. Personnel Functions:

• Support nursing staff in executing smooth admissions and transitions of care .
• Provide guidance related to admission workflows, readiness, and compliance.
• Collaborate with DON and leadership to improve admissions processes and team coordination .

5. Safety and Sanitation Functions:

• Ensure rooms and clinical areas are prepared, clean, and fully equipped prior to new admissions .
• Maintain safe and compliant environments for incoming residents.
• Identify and communicate supply/equipment needs to support admissions volume.

6. Knowledge and Critical Skills (Updated Emphasis):

• Strong clinical judgment in evaluating patient appropriateness for admission
• Ability to manage multiple referrals and time-sensitive coordination tasks
• Effective communication with hospitals, families, and interdisciplinary teams
• Knowledge of Medicare/insurance, skilled criteria, and post-acute care workflows (preferred)

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