From commercial office space and manufacturing to multi-site retail portfolios we manage and support over 1 billion square feet of facilities space for the nations leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.
Supports day-to-day facilities operations across multi-site facilities with a focus on facility improvements CMMS workflow management vendor oversight project documentation and accruals enhancement of procedures for routine work management of floor plans and drawings and coordination of scheduling and calendars. This entry-level role is designed for recent graduates to apply their academic knowledge in a hands-on environment contributing to operational efficiency compliance and continuous improvement in facilities management while building a strong foundation for career growth
Manages CMMS workflows including work order creation tracking and optimization to streamline maintenance and operations processes. Supports facility improvements by identifying efficiencies and implementing procedural enhancements for routine tasks.
Handles vendor management including performance monitoring contract compliance invoice processing and relationship coordination to ensure high-quality service delivery.
Maintains project documentation tracks accruals and manages financial reporting for operational initiatives. Oversees floor plans drawings and asset documentation ensuring accuracy and accessibility.
Coordinates and schedules calendars for maintenance inspections vendor visits and team activities facilitating smooth operational flow and timely execution.
Contributes to overall facility improvement by developing and refining standard operating procedures (SOPs) conducting audits and recommending best practices for routine work and efficiency gains.
Provides administrative support including reporting communication with stakeholders and assistance in preventive maintenance planning to uphold facility standards.
Safety Duties: Ensure safe working conditions are being maintained in areas under his/her care and take corrective action when notified of any safety violations.
Minimum Requirements
1. Bachelors degree in Business Construction Management Engineering or a related field required.
2. Entry-level position ideal for recent graduates (0-2 years of experience); relevant internships co-ops or coursework in facilities or operations management preferred.
3. Familiarity with CMMS systems vendor coordination and project documentation a plus.
4. Strong organizational skills with the ability to manage multiple priorities.
5. Basic knowledge of budgeting accruals and financial tracking.
6. Proficiency in reading and updating floor plans drawings and schematics.
7. Clear written and verbal communication.
8. Proficiency with computers including CMMS tools Microsoft Office SharePoint Smartsheet and calendar/scheduling software.
9. Ability to support facility improvements and procedural enhancements under guidance.
10. Basic understanding of general maintenance and facility operations.
11. Strong interpersonal and customer service skills.
12. High work ethic with a skill set to achieve at a high level including adaptability quick learning and reliability in attendance and performance.
Education
(HS Diploma Under/Graduate Degree etc.)
Bachelors Degree
Business Experience
(prior years work/related experience)
0-2 yrs. experience
Technical Qualifications & Skills
Proficiency in computers SharePoint Smartsheet Microsoft Office CMMS software and tools for managing drawings/floor plans (e.g. AutoCAD basics if applicable).
Leadership takes the initiative; eager to learn drive change and embrace the EFS culture while supporting implementation of improvements.
Self-starting - asserts influence to achieve goals; proactively addresses operational issues with guidance.
Deal confidently and effectively with internal/external customers at all organizational levels
Strong customer satisfaction focus meets and exceeds expectations of internal/external customers; anticipates the needs of internal/external customers and resolves any supplier delivery or quality problems impacting customers.
Creativity invites identifies and/or develops novel and innovative approaches and concepts in creating opportunities and resolving problems in both internal and external situations; remains open to suggestions from others; actively researches and benchmarks best practices in the marketplace for application inside the company.
Team-oriented ability to work effectively with people across the organization ability to bring people together in the development and implementation of specific strategies and action plans in support of operating objectives.
Drive-ability to seek fast growth high performance innovative business challenges; anticipates opportunities and set challenging entrepreneurial goals and is able to promote innovative and visionary ideas.
Results driven by results continuously striving to meet and exceed performance goals and functional excellence metrics
Frequent office deskwork requiring sitting using phone and computer. Regularly requires extensive walking when performing site audits troubleshooting problems with crafts and physical building checks. Occasionally requires associate to climb stoop kneel crouch and lift up to 50 pounds.
As a leading provider of mechanical and electrical construction facilities services and energy infrastructure we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Please review our Affirmative Action Policy.
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.
#EFS
Required Experience:
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