Job Description

This is a proactive position that will be opening after the weekend. Let's look for excellent candidates first**

Manager Notes:

• This is an onsite hybrid position at WHQ.

WHAT YOU WILL WORK ON

The nature of the work is focused on defining and scaling tools, processes, and governance models that drive organizational excellence in program and project management. This role manages complex projects with a duration of typically 12 months or less, budgets up to $1M, multiple cross-functional business partners, and a regional scope. The role requires strong judgment, executive presence, and the ability to operate effectively across a portfolio of initiatives.

Program & Project Leadership: Lead end-to-end project and program execution while maintaining clear visibility into where the work sits within the Project Management lifecycle. Proactively identify critical next steps, tradeoffs, and decision points to keep work moving forward with speed and clarity. Demonstrate intrinsic motivation and initiative by identifying opportunities to improve outcomes, reduce risk, and increase organizational effectiveness without direct oversight.

Executive Communication & Alignment: Communicate with clarity and confidence at an executive level, including concise storytelling, structured presentations, and data-informed recommendations. Translate complex project and portfolio information into clear insights tied to organizational goals, strategic priorities, and business outcomes. Ensure work is consistently aligned to broader enterprise objectives and value creation.

Portfolio & Risk Management: Apply portfolio management principles to balance priorities, capacity, risk, and value across multiple initiatives. Identify, assess, and prioritize risk holistically across business functions and the broader program or portfolio not just individual projects. Structure and maintain program governance forums that surface risks early and ensure mitigation occurs at the appropriate decision-making level.

Project Scope Management: Partner with project sponsors and stakeholders to define business benefits, measurable outcomes, business requirements, and project scope. Manage change control processes, clearly articulating impacts to scope, timeline, cost, quality, and organizational priorities.

Project Time Management: Define integrated project schedules, manage task assignments, and track progress against milestones. Anticipate dependencies, constraints, and critical path risks, adjusting plans as needed to maintain momentum.

Project Cost Management: Facilitate level-of-effort estimation and develop asset acquisition requirements. Track and report actuals versus forecasts; elevate variances, risks, and tradeoffs with transparency.

Project Quality & Methodology: Provide guidance and direction on project management methodology and best practices, ensuring alignment with our standard project methodology. Define and manage project strategies, assign clear ownership, and ensure actions are driven to closure with quality.

Tools & Ways of Working: Leverage tools such as Airtable (or similar workflow and portfolio tools) to track initiatives, risks, dependencies, and reporting. Continuously improve tools, templates, and processes that enable scalability, transparency, and consistent execution.

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